Executive Assistant to the Deputy Private Secretary to The King

It’s the pride in supporting The King’s work across the UK and Commonwealth.

And it’s being trusted to deliver at the highest level. This is what makes working at the Royal Household so rewarding. 

The Private Secretary’s Office sits at the heart of the Royal Household, advising His Majesty The King on constitutional, governmental, and political matters across the UK, Realms, and Commonwealth. It is here that Their Majesties’ official programmes are devised, coordinated, and delivered with precision.

In this role you will provide comprehensive and strategic Executive Assistant support to the Deputy Private Secretary, ensuring their time and work are focused and highly effective, while also playing a central role in the administration of government duty.

This is a rare opportunity to advance your career in a role defined by pace, impact, and meaningful contribution.

Key Responsibilities:

• Provide high-quality executive support to the Deputy Private Secretary, including complex diary management, meeting co-ordination, arranging travel, and managing stakeholder relationships.
• Act as a trusted liaison and representative of the Private Office, handling communications, inboxes, and enquiries with discretion and efficiency.
• Support government duty work by preparing official papers, and managing incoming constitutional documents, correspondence, and invitations from Heads of State and other dignitaries.
• Draft, proof-read, and prepare documents, briefings, reports, and correspondence for both internal and external stakeholders.
• Ensure the smooth flow of information across the team and wider Household departments, distributing agendas, minutes, and reports, and tracking actions from meetings and boards.
• Maintain and improve office systems, processes, and filing conventions, proactively identifying opportunities to enhance efficiency and workflow.
• Contribute to wider administrative duties, including visitor clearances, departmental meetings and team-wide activities and events.

No two days will be alike. This fast-moving remit offers rewarding challenges, demanding initiative, adaptability, and collaboration, ensuring your contribution makes a tangible impact. The role will involve ad hoc travel and spending time working from other UK Royal residences.

Essential Criteria:

• With relevant Executive Assistant experience, you are used to providing high-quality support to senior leaders in complex environments where confidentiality and discretion is required.
• Experienced in complex diary and inbox management, you take a proactive approach, pre-empting situations and using sound judgement to resolve issues.
• Highly organised, you can manage a varied workload and prioritise tasks to meet deadlines, all whilst remaining accurate even under pressure.
• Exceptional administrative skills to confidently manage and deliver the administration of Government Duty
• You will be confident creating a range of documents, from agendas and reports to correspondence and briefing notes.
• With excellent communication skills, you can liaise confidently and diplomatically with a diverse range of stakeholders, both internal and external.
• Able to work collaboratively as part of a team, you also thrive independently and can work with minimal direction.
• Possess strong IT skills, including Word, Excel, Outlook and PowerPoint, and the ability to produce detailed papers and presentations.
• First-class attention to detail, excellent communications skills and confidence in drafting that’s going to allow you to thrive in this role.

Benefits:

We know that to deliver our best work we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

• Enjoy 25 days annual leave, rising to 30 days (plus bank holidays) dependent on the length of time you have worked for us.
• Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
• We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.
• Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more employee discounts.

Find out more about the full range of benefits available to our employees here: Rewards and Benefits | The Royal Family