Office and Facilities Coordinator

It's pushing things forward whilst surrounded by a priceless past.

It's the sheer variety of challenges you'll face. And it's playing your part in helping millions enjoy magnificent buildings and works of art. This is what makes working for Royal Collection Trust so different.

Royal Collection Trust preserve and present the Royal Palaces and one of the greatest and most diverse art collections in the world, and Windsor Castle is home to many of its key operations.

Joining this diverse team, you will coordinate the effective running and maintenance of the offices and collections spaces in the Royal Library and the Round Tower at Windsor Castle.

With a broad oversight of daily operations, you will liaise with departments across the organisation to ensure efficient planning and delivery of redecoration and maintenance work.

You'll work closely with a number of internal stakeholders, including Curators, Conservators and Archivists, as well as external suppliers, researchers and members of the public.

No two days will be the same. You'll prioritise operations in a fast paced-environment, managing multiple requests and coordinating meetings and deliveries, as well as line managing an Administrative Assistant.

Taking the lead on Health and Safety planning and coordination, you will advise senior management on compliance issues and arrange workplace inspections, risk assessments and training, ensuring effective health and safety practices are in place.

As Data Protection Officer you will maintain confidential records and manage the central filing system for the Royal Library and Royal Archives.

And you'll always be looking for ways to improve and streamline our processes further.

You’ll be working to tight deadlines and the sheer range of requests will stretch you. Yet, in all that you do, you'll rise to the challenge and thrive in these unique surroundings.

You already have significant experience of office management and administration, including administering budgets, and take pride in delivering the highest standards. Experience and/or awareness of health and safety requirements and implementation would also be an advantage.

With exceptional organisational skills, you'll know how to juggle a varied workload, and can adapt to tight deadlines and changing circumstances.

Being perceptive and resourceful you work well independently, and you'll be quick to assess issues, before finding solutions and reacting effectively.

With superb interpersonal and communication skills, you'll be at ease working and liaising with people at all levels.

You'll have experience using a range of IT packages, and be confident producing a range of documentation, correspondence and reports, always delivering with faultless accuracy.

You're a real team player, and can work flexibly and collaboratively in order to support your colleagues.

This is your opportunity to use your proactive and service focused approach to deliver the exceptional.