Executive Assistant to the Secretariat Director

It's delivering support at the very heart of a world-renowned institution. 

And it’s joining a team whose work delivers impact with purpose. This is what makes working at the Royal Household truly exceptional. 

The Private Secretary’s Office sits at the heart of the Royal Household, advising His Majesty The King on constitutional, governmental, and political matters across the UK, Realms, and Commonwealth.

You will join the Secretariat, a dedicated team who provide analytical research, planning and policy guidance to The King's Private Secretaries and other Royal Household departments. From tracking engagements and overseas visits to producing reports on national and global issues, every detail is managed with precision.

In this role, you will provide effective and proactive Executive Assistant support to the Secretariat Director, by identifying, tracking and actioning critical tasks, helping to improve communication flow across the Department and wider organisation, as well as liaising with key stakeholders such as the UK and Commonwealth Realm Governments, the Armed Forces and charitable sector.

This is a rare opportunity to advance your career in a role defined by pace, impact, and meaningful contribution.

Key Responsibilities:

• Provide executive support to the Secretariat Director, including diary management, meeting preparation, and tracking actions.
• Act as a trusted liaison, prioritising matters for the Director’s attention, managing sensitive information with discretion, and coordinating departmental communications.
• Support the smooth flow of information across the Secretariat and wider Household, identifying overlaps or gaps and ensuring effective distribution of correspondence, agendas, and reports.
• Maintain office systems and records, including filing, archiving, and handling confidential documentation with care.
• Represent the Director at meetings when required, registering guests, taking minutes, and following up on agreed actions.
• Serve as the central point of contact for office projects and queries, fostering collaboration across the team and liaising with senior stakeholders internally and externally.

No two days will be alike. This fast-moving remit offers rewarding challenges, demanding initiative, adaptability, and collaboration, ensuring your contribution makes a tangible impact.

Essential Criteria:

• With relevant Executive Assistant experience, you are accustomed to supporting senior leaders in complex environments where confidentiality and discretion are paramount.
• Experienced in complex diary and inbox management, you take a proactive approach, anticipating needs and using sound judgement to resolve issues.
• Exceptionally organised, you can manage a varied workload and prioritise tasks to meet deadlines, all whilst maintaining accuracy under pressure.
• With first-class attention to detail and confident drafting skills, you can produce a range of high-quality documents, from agendas and reports to correspondence, briefing notes and presentations.
• With excellent communication skills, you can liaise confidently and diplomatically with a diverse range of stakeholders, both internal and external.
• Collaborative by nature, you thrive in a team but can work equally well with minimal direction.
• Digitally fluent, with a strong MS Office skills and adept at using systems and tools to enhance efficiency.
• Good knowledge of current and political affairs and parliamentary process would be beneficial, however not essential.

What we offer:

We know that to deliver our best work; we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

• Enjoy 25 days annual leave, rising to 30 days pro rata (plus bank holidays) dependent on the length of time you have worked for us.
• Flexible and hybrid working varies across different roles, and we’ll discuss the options available to you that will suit both your job requirements and individual preferences.
• Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
• We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.
• Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.

Find out more about the full range of benefits available to our employees here.